PRESENTER RESOURCES

Oral presenters will be given the opportunity of a 10-minute Oral Presentation and are asked to prepare a PowerPoint presentation with a maximum of 10 slides for this presentation (not including title, author and disclosure slides).

Presenting authors must comply with the following guidelines: 

• Employees of ACCME defined ineligible companies are prohibited from presenting educational content for Continuing Medical Education.
• Presenting author must control all content. Ineligible companies may not influence scientific content by requiring the use of company slide decks or other materials. Scientific data generated by industry sponsored research is permissible.
• Content of educational activities must be well-balanced, evidence based and unbiased. Generic names should be used to the extent possible.
• Slides, abstracts, and handouts cannot contain advertising, QR codes, corporate logos, trade names, or product-group messages of an ACCME-defined ineligible company.
• Acknowledgments at the close of presentations should be limited to non-commercial entities, e.g., education or research institutions, foundations, patients, other faculty or researchers, and should not include the names of ACCME-defined ineligible companies.

Each presentation MUST include a financial disclosure slide

Please proof-read the title of your abstract and the names of the authors. This is how your information will appear in the Abstract Book (JTO supplement) and on the Conference website prior to IASLC WCLC 2021. Please check the details carefully and contact wclc2021-abstracts at icsevents.com  if you are not the presenting author for the abstracts listed below or for any other correction.

Deadline for (presenting) author or title changes: July 16, 2021

No changes will be accepted after this date.

General Information and Presentation Information

• After a set of 4 related abstract presentations, a discussant will provide a brief presentation, commenting on the strengths and weaknesses of the research studies and placing it in the context of other research/knowledge in the relevant area.
• In order for the discussant to prepare his/her presentation, the oral presenter must submit your presentation slides no later than July 16, 2021 via the online submission system (This date will not be extended. The submission link will be provided to the presenting author by end of June 2021).
• Oral Presentation is limited to 10 minutes (a 10-minute live Q+A with all speakers will take place at the end of the session)
• All talks will be pre-recorded and we will reach out to all presenters at the end of June 2021 to set up an appointment to schedule the pre-recordings.

Presentation Preparation

• PowerPoint presentations should have a maximum of 10 slides(not including title, author and disclosure slides)
  • Each presentation MUST include a financial disclosure slide
  • Presenters are strongly encouraged to use the IASLC WCLC 2021 presentation slide template: Download Template

• PowerPoint Best Practices:
  • Technical:
    • Your presentation must be prepared in PowerPoint2000 or any later PowerPoint Version (MS Windows)
    • Set the slide size of the page to “On-screen show” and landscape orientation in the page set-up section. (Portrait orientation will not be displayed properly)
  • Formatting:
    • Use high-contrast lettering, and not too much text per page (max. 5-10 lines or 15-20 words).
    • Font sizes should be no smaller than size 14 or 16 for maximum visibility.
    • Make sure you use high-contrast colors for the best definition of your text. Please be aware that red letters or lines are usually not visible.
    • Avoid special characters: To avoid any compatibility problems, please do not use special characters (i.e. “, Ö, Ø, ñ, ?, ®, ý, }, { etc) to name your presentation files
  • Content and Organization:
    • As a general rule, you should not present more than 1 slide per minute.
    • Do not read slides word for word. Visual material provides cues and images to support your verbal presentation.
    • Make sure your presentation has a clear flow from introduction to conclusion. Identify key points and why they are important.
    • Include take-home points. Consider which 2-3 points you want the audience to remember after your presentation.
    • The inclusion of a disclosure slide is mandatory even if you have no conflicts to declare.
    • Less is more! Include relevant information on your slides, supplemented and explained by your verbal presentation.

Live Day Availability

• While all presentations will be pre-recorded, we are asking presenters to be available at the time your session is broadcasted to answer questions from delegates via the 10-minute Live Q+A that will take place at the end of the session.

Mini oral presenters will be given the opportunity of a 5-minute Mini Oral Presentation and are asked to prepare a PowerPoint presentation with a maximum of 5 slides for this presentation (not including title, author and disclosure slide).

Presenting authors must comply with the following guidelines: 

• Employees of ACCME defined ineligible companies are prohibited from presenting educational content for Continuing Medical Education.
• Presenting author must control all content. Ineligible companies may not influence scientific content by requiring the use of company slide decks or other materials. Scientific data generated by industry sponsored research is permissible.
• Content of educational activities must be well-balanced, evidence based and unbiased. Generic names should be used to the extent possible.
• Slides, abstracts, and handouts cannot contain advertising, QR codes, corporate logos, trade names, or product-group messages of an ACCME-defined ineligible company.
• Acknowledgments at the close of presentations should be limited to non-commercial entities, e.g., education or research institutions, foundations, patients, other faculty or researchers, and should not include the names of ACCME-defined ineligible companies.

Each presentation MUST include a financial disclosure slide

Please proof-read the title of your abstract and the names of the authors. This is how your information will appear in the Abstract Book (JTO supplement) and on the Conference website prior to IASLC WCLC 2021. Please check the details carefully and contact wclc2021-abstracts at icsevents.com  if you are not the presenting author for the abstracts listed below or for any other correction.

Deadline for (presenting) author or title changes: July 16, 2021

No changes will be accepted after this date.

General Information and Presentation Information

• After a set of 2-3 related abstract presentations, a discussant will provide a brief presentation, commenting on the strengths and weaknesses and placing it in the context of other research/knowledge in the relevant area.
• In order for the discussant to prepare his/her presentation, the abstract presenters must submit presentation slides no later than July 16, 2021 via the online submission system (This date will not be extended. The submission link will be provided to the presenting author by end of June 2021).
• Mini Oral Presentation is limited to 5 minutes (no question and answer session)
• All talks will be pre-recorded and we will reach out to all presenters at the end of June 2021 to set up an appointment to schedule the pre-recordings.

Presentation Preparation

• PowerPoint presentations should have a maximum of 5 slides(not including title, author and disclosure slides)
  • Each presentation MUST include a financial disclosure slide
  • Presenters are strongly encouraged to use the IASLC WCLC 2021 presentation slide template: Download Template
• PowerPoint Best Practices:

• • Technical:
    • Your presentation must be prepared in PowerPoint2000 or any later PowerPoint Version (MS Windows)
    • Set the slide size of the page to “On-screen show” and landscape orientation in the page set-up section. (Portrait orientation will not be displayed properly)
  • Formatting:
    • Use high-contrast lettering, and not too much text per page (max. 5-10 lines or 15-20 words).
    • Font sizes should be no smaller than size 14 or 16 for maximum visibility.
    • Make sure you use high-contrast colors for the best definition of your text. Please be aware that red letters or lines are usually not visible.
    • Avoid special characters: To avoid any compatibility problems, please do not use special characters (i.e. “, Ö, Ø, ñ, ?, ®, ý, }, { etc) to name your presentation files
  • Content and Organization:
    • As a general rule, you should not present more than 1 slide per minute.
    • Do not read slides word for word. Visual material provides cues and images to support your verbal presentation.
    • Make sure your presentation has a clear flow from introduction to conclusion. Identify key points and why they are important.
    • Include take-home points. Consider which 2-3 points you want the audience to remember after your presentation.
    • The inclusion of a disclosure slide is mandatory even if you have no conflicts to declare.
    • Less is more! Include relevant information on your slides, supplemented and explained by your verbal presentation.

Live Day Availability

While all presentations will be pre-recorded, we are asking Mini Oral presenters to be available at the time your session is broadcasted to answer questions from delegates via the session room chat.

E-Posters will be displayed on the Virtual Event Platform starting September 1, 2021 until at least 60 days after the Conference.

Please proof-read the title of your abstract and the names of the authors. This is how your information will appear in the Abstract Book (JTO supplement) and on the Conference website prior to IASLC WCLC 2021. Please check the details carefully and contact wclc2021-abstracts at icsevents.com  if you are not the presenting author for the abstracts listed below or for any other correction.

Deadline for (presenting) author or title changes: July 23, 2021

No changes will be accepted after this date.

Poster Guidelines

• Prepare a 16:9 PowerPoint presentation (PPT) for your Poster. We recommend that you use multiple slides rather than squeezing all information on one slide.
• You are strongly encouraged to use the IASLC 2021 WCLC presentation slide template: Download Template
• Submit your presentation via cSlide by August 20, 2021 (the submission link will be provided to the presenting author at the early August 2021).

E-Posters will be displayed on the Virtual Event Platform starting September 1, 2021 until at least 60 days after the Conference.

Please proof-read the title of your abstract and the names of the authors. This is how your information will appear in the Abstract Book (JTO supplement) and on the Conference website prior to IASLC WCLC 2021. Please check the details carefully and contact wclc2021-abstracts at icsevents.com  if you are not the presenting author for the abstracts listed below or for any other correction.

Deadline for (presenting) author or title changes: July 23, 2021

No changes will be accepted after this date.

Poster Guidelines

• Prepare a 16:9 PowerPoint presentation (PPT) for your Poster. We recommend that you use multiple slides rather than squeezing all information on one slide.
• You are strongly encouraged to use the IASLC 2021 WCLC presentation slide template: Download Template
• Submit your presentation via cSlide by August 20, 2021 (the submission link will be provided to the presenting author at the early August 2021).
• Featured posters will be allowed to submit a self-recorded presentation (maximum 5-minutes) along with their poster.
  • Presenters may use Zoom or PowerPoint to record their presentation.
  • Self-recorded presentations should be submitted in .mp4 file format.

The duration of your presentation was provided in your invitation letter. If you are unsure of the length of your presentation, please contact wclc2021-speakers at icsevents.com.

Presenting authors must comply with the following guidelines: 

• Employees of ACCME defined ineligible companies are prohibited from presenting educational content for Continuing Medical Education.
• Presenting author must control all content. Ineligible companies may not influence scientific content by requiring the use of company slide decks or other materials. Scientific data generated by industry sponsored research is permissible.
• Content of educational activities must be well-balanced, evidence based and unbiased. Generic names should be used to the extent possible.
• Slides, abstracts, and handouts cannot contain advertising, QR codes, corporate logos, trade names, or product-group messages of an ACCME-defined ineligible company.
• Acknowledgments at the close of presentations should be limited to non-commercial entities, e.g., education or research institutions, foundations, patients, other faculty or researchers, and should not include the names of ACCME-defined ineligible companies.

Presentation Preparation

• Each presentation MUST include a financial disclosure slide
• Speakers and Discussants are strongly encouraged to use the IASLC WCLC 2021 presentation slide template: Download Template

• PowerPoint Best Practices:
  • Technical:
    • Your presentation must be prepared in PowerPoint2000 or any later PowerPoint Version (MS Windows)
    • Set the slide size of the page to “On-screen show” and landscape orientation in the page set-up section. (Portrait orientation will not be displayed properly)
  • Formatting:
    • Use high-contrast lettering, and not too much text per page (max. 5-10 lines or 15-20 words).
    • Font sizes should be no smaller than size 14 or 16 for maximum visibility.
    • Make sure you use high-contrast colors for the best definition of your text. Please be aware that red letters or lines are usually not visible.
    • Avoid special characters: To avoid any compatibility problems, please do not use special characters (i.e. “, Ö, Ø, ñ, ?, ®, ý, }, { etc) to name your presentation files
  • Content and Organization:
    • As a general rule, you should not present more than 1 slide per minute.
    • Do not read slides word for word. Visual material provides cues and images to support your verbal presentation.
    • Make sure your presentation has a clear flow from introduction to conclusion. Identify key points and why they are important.
    • Include take-home points. Consider which 2-3 points you want the audience to remember after your presentation.
    • The inclusion of a disclosure slide is mandatory even if you have no conflicts to declare.
    • Less is more! Include relevant information on your slides, supplemented and explained by your verbal presentation.

 Live Day Availability

• All presentations will be pre-recorded.

• • Education Sessions: Education session content will be available to meeting attendees on-demand approximately 1 week before the meeting and there will be a 35-minute Live Discussion and Q+A session during the meeting. Please review your speaker invitation letter for your Live Discussion and Q+A session date and time. If you have questions please contact wclc2021-speakers at icsevents.com.
  • Oral and Mini Oral Abstract Sessions: All presentations will be pre-recorded and all presentations in the session will be broadcast at the session date and time. Oral Abstract Sessions will have a 10-minute Live Q+A panel at the end of the session and all session speakers should participate. Mini Oral Abstract Session speakers and presenters should join the session during the scheduled broadcast date and time to address attendee questions via the meeting chat.

In order to ensure your recording session runs without any technical issues, we ask that you carefully read the instructions below and follow our recommendations in regard to your technical equipment. Please don’t hesitate to reach out if you have any questions.

1. Zoom Desktop App –We will be using Zoom to pre-record your presentation – please download the desktop Zoom App (https://zoom.us/download, click “Download under “Zoom Client for Meetings”). If you have it already downloaded, please ensure that you have the most up to date version. Zoom made some great updates recently due to the increased use in 2020 (Version 5.4.6. as of December 2020). Open your Zoom App > click the icon of you (top right corner) > Check for Updates.
2. Background Image – Apply one of the below background images in your zoom account. For assistance, please visit https://support.zoom.us/hc/en-us/articles/210707503-Virtual-Background.
   1. Option 1
   2. Option 2

3. Background– If the virtual background is not working well, please remove and move forward with your true room background. Ensure it is tidied up and does not contain any compromising items of conflicting interests (ie cigars, alcohol).
4. Room Environment – If possible, we would like for you to join us for the tech check/recording in the same location you will be in for the live session.
5. Camera setup – Ensure your camera is centered and that we can see you from the chest up to a few inches over your head. Start a meeting with yourself by clicking on “New Meeting” in Zoom to optimize your camera setup.
6. Headset – We highly recommend the use of headphones with a boom microphone like the one below (USB preferred over Bluetooth).
   
7. Stopwatch - Have a stopwatch ready so you can track your presentation time to ensure you stay within your allocated time.
8. Lighting – Lighting should come from in front of you rather than from behind you. Avoid backgrounds with harsh light such as windows. If you do sit in front of a window, please close the curtains/blinds.
9. Clothes – Avoid wearing colors such as green or yellow as this will blend into the virtual background.

Here are a few tips and best practices that you may find helpful if this is your first time doing a virtual presentation.

• Record in a quiet space: Barking dogs and slamming doors are not just distracting in person, they are also distracting via Zoom! Find a quiet space to meet and shut the door. Place a ”Do Not Disturb” sign on your door so people know not to bother you.
• Look at the Camera: To mimic the in-person feeling of eye contact. Alternating between looking at the screen to gauge the attendee’s reactions and looking at the camera. If your webcam is built into your computer/laptop be sure to have your slides on the same screen as your webcam to avoid looking away from the camera.
• If feasible, stand up: Helps keep things dynamic and energetic (use slide advancer instead of clicking next on the keyboard for natural experience).
• Don’t get too close: Position yourself so the camera is seeing you from the chest or waist up instead of just seeing your face.
• Tip: Record yourself and watch your own recording.
• Another Tip: 10 ways to look better on a webcam https://youtu.be/4lfzvaBYRwg